Room Booking Request - WINTERS COLLEGE

Use this form to request booking for the following rooms:

WINTERS DINING HALL* (Rm. 001) Capacity: 260 - NOT AVAILABLE for booking Monday-Thursday from 7:30 am-9pm, Friday 7:30am-7pm & Saturday & Sunday 10am - 7pm

SENIOR COMMON ROOM (Rm. 021)
Not available for Club Meetings/Events
Capacity: 60

JUNIOR COMMON ROOM* (Rm. 012) Capacity: 90 - Bookable after 6:00pm Monday - Friday
(IF THERE IS A CLASS IN SESSION IN THE CLASSROOM ABOVE THE JCR - YOU MUST KEEP THE NOISE OR MUSIC LEVELS DOWN UNTIL THE CLASS HAS ENDED)

COMMITTEE ROOM (Rm. 126) Capacity: 15

CLUB LOUNGE (Rm. 120) - ONLY FOR WINTERS AFFILIATED CLUBS

ELEANOR WINTERS ART GALLERY (Rm. 129)

*Please note that these rooms are not available for booking between May 1 - August 31 (During this period, send request to askacs@yorku.ca)

Event Start Date * / MM / DD YYYY
Event End Date * / MM / DD YYYY
Start Time * : HH MM AM/PM
Set Up Time * : HH MM AM/PM
End Time * : HH MM AM/PM
Name of the Event: *
Sponsoring Faculty, Department, Unit
or
Name of Club *
Email of Signing Authority *
Signing Authority phone number *
Contact Person's Name *
Contact Person's Phone number: *
Contact Persons Email *
Which room are you requesting to book?
How many York participants (faculty, staff, students) will be attending? *
How many non-York participants (external guests ie, alumni, Seneca students) will be attending?
Event Type: Describe your event *

Event Type: Describe your event Meeting Workshop Event
Describe type of event in detail: *
Are you bringing food?
NOTE: All food must be ordered from a Campus Caterer. Snacks (indicate name of grocer/retailer where snacks will be purchased. Provide a complete list of all the food items that will be served at this event) - chips, cookies, pop, etc.
If you are using the Winters Dining Hall, you must order from Aramark - NO EXCEPTIONS *
ROOM SECURITY IS THE RESPONSIBILITY OF YOUR ORGANIZATION/EVENT LEAD - PLEASE ENSURE ROOMS ARE LOCKED UPON LEAVING

Cancellations - please email wcollege@yorku.ca

Room Configuration - If you require the room set up to be different than the default configuration, a Service Request will need to be made at your own expense to facilities and the room must be returned to its original state when your event is completed.

AV equipment - None of our rooms are equipped with AV equipment. All equipment needs to be ordered through Classroom Equipment Ordering (CEO) at your expense. http://ceo.yorku.ca/

A TUUS Form must be completed for the following:
-an event with a high profile or controversial external speaker or group.
-an event at which alcohol is being served.
-an event at which food is being served.
-an event open to the public (i.e., off-campus guests/visitors)
-an event where admission/registration fees are charged, or
-an activity that has any type of sponsorship by an external organization, such as financial or administrative support, donation of materials, etc.

TUUS policy for clubs wanting to book tech equipment for their events:
All Audio Visual requests are handled by the IT Department. Student Clubs that require IT must first obtain a TUUS permit for heir event, then, email their A/V requirement to ithelp@yorku.ca with a copy of the event permit attached. IT requires 7 business days to process requests.

Please note that IT can help students with their requests provided that the IT equipment is already built in the space booked for the event. For any specific or special requirement, students should direct their questions to the IT department directly.

*Aramark is the exclusive caterer for the Winters Dining Hall

This is the description of your section break.
By signing this form, please confirm that you have read and understood the information above, as well as information on page: https://winters.ampd.yorku.ca/room-bookings/